Karen’s Budget Categories to Help With Grant Requests

A list to help with grant requests and other program planning.

Expenses

Personnel

  • Staff
  • Volunteers
  • Part-time
  • Temporary
  • Intern stipends

Fringe

  • Social Security
  • Medicare
  • Worker’s compensation
  • Unemployment
  • Health
  • Retirement
  • Other

Travel

  • Air
  • Ground
  • Train
  • Rapid transit
  • Car rental
  • Bus/van
  • Taxi
  • Mileage
  • Tolls
  • Parking

Meals

  • Lodging
  • Gratuities

Capital

  • Land
  • Building
  • Improvements

Space rental

  • Office
  • Program

Equipment

  • Office
  • Project specific
  • Vehicles

General and Project Supplies

  • Mailings
  • Copies
  • Shipping
  • Software (don’t forget database tools)
  • Evaluation tools
  • Desk supplies
  • Photography
  • Printing
  • Volunteer support

Services

  • Dues
  • Periodicals
  • Training
  • Telephone
  • Internet
  • Insurance
  • Clipping service
  • Rental equipment
  • Utilities
  • Water
  • Electric
  • Waste

Contractors

  • Accountant
  • Video/photo
  • Consultants
  • Sustainability
  • Grant search
  • Strategic planning
  • Facilitation
  • Web designers
  • Evaluators
  • Marketing
  • Graphic design
  • Security

In-kind
Indirect rate

Income

Earned

  • Program fees
  • Admissions
  • Mortgages
  • Sales
  • Contracts
  • Space rental
  • Concessions
  • Souvenirs
  • Partners’ contributions

Donations

  • Corporate
  • Sponsorships
  • Individuals
  • Memberships
  • Special events
  • Bricks, pavers, walls
  • Memorials
  • Scholarships
  • Endowment
  • Bequests

Grants

  • Foundation
  • Federal
  • State
  • Local
  • Federated Funds
  • Associations, clubs
  • Corporate
  • One-time opportunities

Applicant Cash
In-kind

For more grant help see:

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